Duties and Responsibilities:
Direct proposal activities across nine offices, including managing proposal schedules and deadlines, monitoring progress, tracking, and reporting win/loss ratios, and directing proposal personnel.
Oversee the day-to-day operations of the proposal team, distributing the workload among the staff and ensuring motivation and performance levels are maintained.
Follow up on the operations team’s implementation of go/no-go processes and assess each potential pursuit regarding its ability to meet the company’s business development goals.
Receive and analyze RFQ/Ps to develop schedule and task assignments using established proposal workflow processes and proposal checklists.
Collaborate with the marketing team on best strategies to produce high-quality SOQs, proposals, and short-list interviews highlighting the company’s unique benefits.
Lead the development of competitive proposals from teaming and pre-proposal meetings through the delivery of the submissions.
Develop persuasive text and infographics for competitive resumes, project descriptions, and proposal boilerplate.
Review proposal drafts and custom response content for proposals to ensure that the responses are on-message, on-brand, and compliant with their respective RFQ/Ps.
Implement the quality control process for proposals before delivery to the clients.
Evaluate proposal deliverables for efficiency and quality; refine processes and implement process improvement.
Conduct post-presentation follow-up internally and with the prospective client.
Gather and analyze research data on past, current, and future pursuits and relevant corporate experience. Research potential clients in support of the company’s designated market sectors.
Maintain Unanet/Cosential activities calendar (production schedule) of proposals and presentations.
Enter approved and verified data into Unanet/Cosential.
Learn and maintain department archiving systems for posting and sharing proposals and corporate material for use in future proposals and presentations.
Prepare and develop materials for meetings, interviews, and presentations.
Manage prequalification efforts for city, state, and federal agencies, apart from those inherent to specific proposals.
Mentor and grow proposal coordinators to reach their creative and technical potential.
Evaluate staffing, hardware, and software needs.
Regularly communicate with Business Unit Leaders to stay current on their people, projects, strategies, and expectations.
Work collaboratively with the Business Unit Leaders to aid in the creation of a shared vision of the proposal needs of the company.
Work collaboratively with Marketing Manager to create strong and consistent company messaging that aligns with Business Unit Leader and company objectives.
Coordinate with the Marketing Manager on assigning and managing the marketing team’s responsibilities.
Field various support and information requests from other offices and departments.
Successfully execute other duties and projects as assigned by the Chief Administrative Officer, according to the company’s needs.
Strategic Knowledge and Professional Abilities:
Able to research, learn, and understand the A/E/C industry as well as clients and markets the company serves, staying abreast of industry changes that impact our business and marketing approach.
Focuses on steering communications in alignment with the brand voice. Stays abreast of changes in the marketing environment and adjusts plans as needed to best serve the objectives of the company.
Open to learning and adopting new marketing concepts, processes, and technologies to help advance the company and specific long-range strategies.
Well organized, capable of prioritizing multiple assignments, and responding to constantly changing needs and varying workloads and schedules.
Excellent ability to work under tight deadlines.
Effective, professional verbal and technical written communication skills, with excellent writing and editing abilities.
Go-getter / self-starter to identify new opportunities and initiatives
Detail-oriented, with the ability to plan, manage, and oversee the production of proposal materials, taking ideas from concept to completion.
Able to apply education and professional experience to achieve outstanding results.
Demonstrates the highest level of technical and cognitive abilities to ensure accuracy, precision, and projects completed on time and on budget.
Strong proficiency with Microsoft Office and Adobe InDesign is a must, working knowledge of Unanet/Cosential or similar CRM a plus.