Proposal Manager

Job Description:

Vaughn is a regional commercial construction company operating throughout Texas. We are focused on building higher education, healthcare, and research buildings for commercial clients. As a sophisticated construction manager, we utilize the latest technology (including drones, laser scanners, 3D modeling, and 3D printing) to plan and build high quality, enduring facilities.

Further, we treat all employees like family in a family-like environment where our people are proud to work. Our family is committed to safety, integrity, teamwork, excellence, and work ethic. Vaughn’s leaders link our strategic priorities and resulting work activities to our core values, and we believe this drives excellence.

Vaughn aims to retain and develop individuals aligned with our core values by providing life-changing opportunities.

The project manager provides overall administrative and technical direction for one project. They may direct multiple small projects. Vaughn Construction is seeking a Proposal Manager to lead our 5-person marketing team in Houston. Vaughn is one of the largest construction companies in Texas, focused on building higher education, healthcare, and research buildings for key clients. We are a sophisticated construction manager utilizing the latest technology (including drones, laser scanners, 3-D modeling, and 3-D printing) to plan and build high-quality, enduring facilities. We employ over 1,100 people, including 450+ professionals and 350+ craft workers, in nine offices across the state. The marketing department is responsible for developing RFQs and RFPs, shortlist interview presentations, award submissions, internal marketing collateral, and external marketing and communication materials, including website and social media.

This senior-level person is responsible for leading all proposal generation and interview presentation efforts to win new work. The position reports to the Chief Administrative Office and works collaboratively with the Marketing Manager and the Director of Client Solutions to assist the company with securing new work and supporting its growth. The position provides leadership and management of the marketing team.

The ideal candidate is a self-starter with hands-on experience developing and executing proposals and interview presentations. Responsibilities include planning, project management, execution, and measuring their team’s work. The candidate should be highly collaborative, have strong influence management skills, be able to follow processes, and be the ‘go-to’ person for proposals and presentations. In addition, this individual should excel at conceiving ideas, developing strategies, successfully executing plans, measuring results, and making recommendations to improve future proposals and presentations.
Job Responsibilities:
Duties and Responsibilities:

Direct proposal activities across nine offices, including managing proposal schedules and deadlines, monitoring progress, tracking, and reporting win/loss ratios, and directing proposal personnel.

Oversee the day-to-day operations of the proposal team, distributing the workload among the staff and ensuring motivation and performance levels are maintained.

Follow up on the operations team’s implementation of go/no-go processes and assess each potential pursuit regarding its ability to meet the company’s business development goals.

Receive and analyze RFQ/Ps to develop schedule and task assignments using established proposal workflow processes and proposal checklists.

Collaborate with the marketing team on best strategies to produce high-quality SOQs, proposals, and short-list interviews highlighting the company’s unique benefits.

Lead the development of competitive proposals from teaming and pre-proposal meetings through the delivery of the submissions.

Develop persuasive text and infographics for competitive resumes, project descriptions, and proposal boilerplate.

Review proposal drafts and custom response content for proposals to ensure that the responses are on-message, on-brand, and compliant with their respective RFQ/Ps.

Implement the quality control process for proposals before delivery to the clients.

Evaluate proposal deliverables for efficiency and quality; refine processes and implement process improvement.

Conduct post-presentation follow-up internally and with the prospective client.

Gather and analyze research data on past, current, and future pursuits and relevant corporate experience. Research potential clients in support of the company’s designated market sectors.

Maintain Unanet/Cosential activities calendar (production schedule) of proposals and presentations.

Enter approved and verified data into Unanet/Cosential.

Learn and maintain department archiving systems for posting and sharing proposals and corporate material for use in future proposals and presentations.

Prepare and develop materials for meetings, interviews, and presentations.

Manage prequalification efforts for city, state, and federal agencies, apart from those inherent to specific proposals.

Mentor and grow proposal coordinators to reach their creative and technical potential.

Evaluate staffing, hardware, and software needs.

Regularly communicate with Business Unit Leaders to stay current on their people, projects, strategies, and expectations.

Work collaboratively with the Business Unit Leaders to aid in the creation of a shared vision of the proposal needs of the company.

Work collaboratively with Marketing Manager to create strong and consistent company messaging that aligns with Business Unit Leader and company objectives.

Coordinate with the Marketing Manager on assigning and managing the marketing team’s responsibilities.

Field various support and information requests from other offices and departments.

Successfully execute other duties and projects as assigned by the Chief Administrative Officer, according to the company’s needs.

Strategic Knowledge and Professional Abilities:

Able to research, learn, and understand the A/E/C industry as well as clients and markets the company serves, staying abreast of industry changes that impact our business and marketing approach.

Focuses on steering communications in alignment with the brand voice. Stays abreast of changes in the marketing environment and adjusts plans as needed to best serve the objectives of the company.

Open to learning and adopting new marketing concepts, processes, and technologies to help advance the company and specific long-range strategies.

Well organized, capable of prioritizing multiple assignments, and responding to constantly changing needs and varying workloads and schedules.

Excellent ability to work under tight deadlines.

Effective, professional verbal and technical written communication skills, with excellent writing and editing abilities.

Go-getter / self-starter to identify new opportunities and initiatives

Detail-oriented, with the ability to plan, manage, and oversee the production of proposal materials, taking ideas from concept to completion.

Able to apply education and professional experience to achieve outstanding results.

Demonstrates the highest level of technical and cognitive abilities to ensure accuracy, precision, and projects completed on time and on budget.

Strong proficiency with Microsoft Office and Adobe InDesign is a must, working knowledge of Unanet/Cosential or similar CRM a plus.
Applicant Requirements:

Bachelor’s Degree in English, Journalism, Marketing, Communications, or a related field.

5+ years of professional experience in writing, editing, and preparation of proposals, preferably in the A/E/C industry.

3+ years of professional experience in construction, architecture, or related field.

2+ years of professional experience managing employees preferred.
How To Apply:
To Apply:

Email resume, cover letter, and portfolio samples (writing sample, graphic design sample, and any other marketing collateral sample) to
Company Description:
We are builders.
We are a Texas-based commercial general contractor and construction manager with over 1,000 employees, 400 of whom are craft construction workers. Our in-house resources allow us to serve all your commercial construction projects, no matter the size. We focus on the construction process, not just the result, enabling us to deliver the best quality, at the best value to you. Our company philosophy is based on the key principle of respect that permeates all levels of our business operations as one of the largest construction companies in Texas.

Our Philosophy
We WOW our clients and provide life changing opportunities for our people, while delivering our projects in a family atmosphere, where our people are proud to work.

Our Focus
We help heal the sick, make new discoveries, educate future leaders, and improve our communities. At Vaughn Construction, we specialize in building complex and time sensitive projects of any size. Our clients value excellence from a true builder. We embrace our client’s goals with an attention to detail, a proactive approach to problem solving, and a sense of urgency in our construction services.